The official live floor plan
If you see an error with something, or notice you are not on the map at all, please email us through EventHub, subject MAP Issue: in the message body, please provide your name, phone number, email, and name of your company you registered with along with your concern or issue.
RAIN DATE INFORMATION:
SUNDAY, OCTOBER 8th, 2023
Food Vendors: If you do not have your health department or fire marshal permits filed with the township of West Milford, and paid the fee you will NOT be allowed to vend.
YOU WILL BE DENIED.
Once you receive the health permit, please upload it in the documents section of your dashboard in EventHub.
Fire permits are issued the day of!
Some food stand and food truck spaces have some extra room on both sides (not all of them) - if you would like to bring some tables and chairs
for your customers, we are not opposed to it, but you will need permission from "Festival Works" Vendor Manager on the day of load-in - if
you see an "X" next to your booth space on the map, which means there is room for tables and chairs.
We have had to move several things this year. We
are still making last-minute changes up until the day. The space you might have right now may change. For those who have special requests, we will try to place you where you requested, but there are no guarantees. For accurate mapping, please check back each day to see if there have been any changes.
Load-In starts 7AM and HARD CLOSES at 10:15AM -
1 Marshall Hill Rd, West Milford, NJ 07480
Please tag the West Milford Autumn Lights Page, the Event Page, and all your friends/customers (see links below) when promoting that you will be at
the event this weekend! This helps keep the page active, in everyone's newsfeeds, and cross-promotes for more attendees!
Official Facebook Page:
Official Facebook Event:
We noticed that some websites put it out there that the time frame is 3 PM-10 PM - Not the case obviously. To confirm, the event is 11AM-6PM
ALL VENDORS are REQUIRED to have tent leg weights - you can use any means necessary to weigh your tent down. There is no staking into the street allowed.
Last year we had between 25,000 and 28,000 in attendance, we anticipate that number to be much higher this year. We look forward to serving you and hope to have yet again another successful Autumn Lights Festival.
10/7/2023 - 7AM -10:15AM
10/7/2023 - 6 PM-8 PM
LOAD-IN HARD CLOSE AT 10:15 A.M. - NO ENTRY AFTER THIS TIME!
5:45 PM – EARLIEST VENDORS CAN CHOOSE TO START BREAKDOWN FOR THE DAY – NO CARS CAN MOVE UNTIL ALL SPECTATORS HAVE LEFT THE STREET!
VENDOR PARKING INFORMATION
DEPENDING ON WHICH COLOR ZONE YOU ARE
ASSIGNED, YOU WILL BE DIRECTED TO THE PARKING LOT CLOSEST TO YOUR ASSIGNED BOOTH LOCATION.
Upon arrival, you will be directed to the proper color zone you are designated in, told your booth number, and if you are on the left or right side of the road. Once you have loaded in, you will need to park in the designated "Vendor Parking Area" that is closest to your color zone. Signs will be posted in each area
is "First Come, First Served" and space is limited. If the space is already filled up, you will be notified where to park by ALF Staff. There will be signs posted for "Vendor Parking" There will also be event staff assisting with where to park.
THERE SIS NO PARKING AT SHOP RITE OR PINE CLIFF LAKE ROAD.
TO AVOID TICKETING OR TOWING:
DO NOT BLOCK DRIVEWAYS, FIRE HYDRANTS, OR PARK WITHIN 50 FEET OF A STOP SIGN.
SERVICE ANIMALS ONLY
FULL LOAD-IN DOCUMENT:
YOU MUST READ THIS DOCUMENT IN ITS ENTIRETY, IT WILL ANSWER MOSTLY EVERY QUESTION YOU HAVE PRIOR TO YOUR ARRIVAL. YOU WILL HAVE ANY/ALL QUESTIONS ANSWERED TOMORROW MORNING AT CHECK-IN.
PLEASE CHECK YOUR EMAIL AND SPAM FOR MESSAGES FROM NOREPLY@EVENTHUB.NET FOR THE FULL LOAD-IN INSTRUCTIONS. YOU CAN ALSO DOWNLOAD THE DOCUMENT FROM YOUR EVENTHUB DASHBOARD UNDER STEP 3, YOU CAN ALSO SEE THESE SHORT-FORM LOGISTICS IN STEP 5.
-2023 Autumn Lights Festival Vendor Team
THE BIERGARTEN AT VALLEY VIEW IS BACK!
We are thrilled to inform you we have opened vendor registration!
Moving forward we will be using eventhub.net for our registration and communication platform. This will make signing up for our events easier and keeps all your information stored in one place! Don't worry - creating an account on EventHub is completely free.
To register for our event this year, follow these steps:
Click this link for a tutorial to help you through submitting your order: https://help.eventhub.net/hc/en-us/articles/360022195374-How-to-Find-an-Event-in-Our-Marketplace-and-Submit-an-Application
Other perks located in your Hub: you will have access to download/print your invoice or receipt, access documents, send us messages, see your booth assignment, and other logistics leading up to the event.
Be sure to bookmark eventhub.net and save your login (username and password) to your browser to easily be able to revisit your orders and complete the next steps! Once your order is approved, you can send us the paperwork, access your invoice, send us messages, and view your logistics info/booth assignment all from your Order Summary. All communication will be done on the EventHub platform.
This tutorial will show you the possibilities: https://help.eventhub.net/hc/en-us/articles/10446062058771-How-to-Access-My-Hub-and-Manage-Your-Orders
If you get stuck or have questions, don't panic! The Customer Success Team at EventHub is available to you to answer your account or feature-related questions and help you get started on their platform. If you need help, don't hesitate to reach out to them at firstname.lastname@example.org. Please direct all of your event-related questions to the event organizer.